If you are a prospective employee or job applicant, you may provide us with information about yourself, such as a resume/curriculum vitae, professional references, information about education and job background, and information about professional training and certifications. We may use this information for the purpose of employment consideration, and as otherwise set forth in any separate privacy statement or other notice made available to in connection with your application.
1.0 HOW INFORMATION IS COLLECTED
Hydro also collects your voluntarily provided information when you email us about our services, employment or internship opportunities, register to attend a Hydro event, download our publications, or by interacting with us on other business matters.
2.0 TYPES OF PERSONAL INFORMATION COLLECTED
Personal information means any information relating to a person that enables them to be identified either directly or indirectly. Personal information that we hold about you may include your contact details (e.g. name, phone number, address and email address), IP address, language, gender and location.
If you are a client, subconsultant, subcontractor, or vendor, personal information that we hold about you may include the same information listed above, along with your date of birth, social media accounts, business address, email address, phone number and fax number, function/job title, company, types of services provided, and pricing or financial compensation. Hydro may request that you provide additional information such as your company’s legal status, date and place of incorporation, your company’s related entities, ownership details, your relationship to government officials, your company’s tax identification numbers, country of origin, business and professional licenses, your company’s surety, insurer, broker and insurance policies, and other information you consent to provide us for purposes of performing contracts or services.
We will take reasonable steps to ensure the personal information that we store is accurate, complete and up-to-date.
3.0 HOW PERSONAL INFORMATION IS USED
We will use your personal information, and may share your personal information with other parties acting on our behalf, for one or more of the following: (i) to conduct research about the use of our website; (ii) to improve services provided by Hydro; (iii) to assess and respond to a complaint you might make to us; (iv) for our own administrative purposes, including training our staff, conducting internal audits, improving our services or engaging in the sale, purchase or investment in the business; (v) if you are a client, subconsultant, subcontractor, or vendor, to perform services or carry out our contract with you; (vi) for market research purposes; (vii) to make informed decisions about business relationships and to prevent inadvertent engagement in illegal or corrupt practices; (ix) to conduct investigations of suspicious or harmful activity; (x) to comply with Hydro’s regulatory and legal obligations; (xi) to manage risks related to Hydro’s contracts and services; and (xii) for marketing purposes; (xiii) to prevent or detect fraud or abuses of our website or systems; and (xiv) for our other legitimate business interests. If we wish to use your personal information for a purpose beyond that for which it was originally provided, we will ask for your consent or seek to rely on another valid legal ground to process your personal information in accordance with the applicable law. Hydro does not sell personal information to others.
4.0 INFORMATION FOR MARKETING PURPOSES
Where you have consented to our use of your personal data for marketing purposes, we may use your information to conduct marketing and data analysis or to send you updates and news concerning Hydro and its business partners. If at any time after you have consented to us using your information for marketing purposes and you wish us to stop using your information for these purposes, please contact us as provided below.
5.0 DISCLOSURE OF YOUR PERSONAL INFORMATION
There are circumstances where we may wish to disclose or are compelled to disclose your personal information to third-parties. This will only take place in accordance with the applicable law, and, where applicable, in accordance with our written agreements with clients, subconsultants, subcontractors, and vendors. These circumstances include disclosure to: (i) Hydro’s subsidiaries, affiliates, and branches; (ii) subconsultants, subcontractors, or vendors for the purpose of facilitating the performance of our services; (iii) service providers and consultants required for the protection of our business, including databases and systems used for business continuity reasons (including cloud service providers); (iv) another legal entity, on a temporary or permanent basis, for the purposes of a joint venture, collaboration, financing, sale, merger, reorganization, change of legal form, dissolution or similar event; (v) attorneys in connection with negotiation of a contract, dispute resolution, or other legal matter; (vi) tax advisors for purposes of tax filings, obtaining tax credits, negotiating tax liabilities, and other tax matters; (vii) public authorities where we are required by law to do so; and (viii) any other third party where you have provided your consent. We will disclose your information to any person where required by law and any governmental authority if we believe in good faith that we are required to do so, or that it is required to prevent, detect, investigate or remedy improper conduct potentially affecting Hydro.
6.0 RETENTION OF PERSONAL INFORMATION
7.0 CONFIDENTIALITY AND SECURITY
Our website may provide hyperlinks to websites owned and controlled by others. Hydro is not responsible for the privacy practices of any website that it does not own or otherwise control.
9.0 THIRD PARTIES
Where you submit information on behalf of another person, you confirm that you have made that person aware of how we may collect, use and disclose their information, the reason you have provided it, how they can contact us, the terms of this policy and that they have consented to such collection, use and disclosure.
10.0 COMPLIANCE WITH PRIVACY LAWS
11.0 CHANGES TO THIS POLICY
12.0 CONTACT US
PO Box 12197
Research Triangle Park, NC 27709
Attention: Manager of Compliance
During all correspondence, please provide us with your exact name, company, address, phone number and e-mail address (if applicable).